We may be in the digital age but whenever we do something important, it still boils down to the signature. A “wet” signature is still very much what seals the deal. This is very important as this demonstrates why we are still very much in need of hard-copy document storage solutions to complement digitization today. While it may seem that hard copies may not be that practical of a way to go, it will still have a place well into the future as everything contractual and obligatory still requires a signature. We talked about the need for hard copy, let us talk about the need for hard copy storage. Here are just some of the reasons why.
The Need For Physical Security
Data breaches are a common problem among great tech companies who have their own digital warehouses of data storage. Hard copy document storage service facilities will not be encountering such risks. Records Storage for hard copy documents will be facing a different form of risks to manage. Paper can last for a very long time provided it be kept in the right conditions and this is one of the primary reasons why a storage service is a necessity. They would simply be experts in the preservation and security of hard-copy documents.
Destruction Is Guaranteed
Why would this be important? When a document is requested to be purged or destroyed how sure are you that that is indeed what will happen? With these storage services, you can be sure that it is done as requested. Personal data has a “right to be forgotten” regardless what form of method that data is stored in. Electronic data can be stored almost on any electronic device, and even in the cloud. WIth your data only in paper, you can be assured that it is only in one place and if needed to be purged, they can be physically shredded not leaving any other trace of it.
Hard Copies Are Needed For Authenticity
Hard-copy storage services ensure that your documents are safe when you need them for retrieval. This is why sometimes going entirely paperless is not an option for big companies as there would always be ultimately the need for wet-signed paper. Companies, especially large ones, generate enormous amounts of paperwork. Until there are other ways to prove that a transaction has happened, the wet-signed paper will always be king and will need to have proper storage.